Accounts and Finance Unit Fuctions

Objective

To implement financial management systems and procedures that conforms to the accepted accounting best practices and standards to the Ministry.

This Unit will perform the following activities:

Salaries

(i)Prepare payment for salaries including statutory deductions;

(ii)Payroll management;

(iii)Budget for personnel emoluments;

(iv)Prepare pension papers; and

(v)Maintain records.

Cash Office

(i)Submit voucher list to the Treasury;

(ii)Collect all cheques from Treasury;

(iii)Bank cash and cheques;

(iv)Prepare monthly flash report;

(v)Pay cash/cheques to employees/customers (service Provider);

(vi)Batch paid vouchers;

(vii)Maintain cash book;

(viii)Record/ reconcile all imprest issued; and

(ix)Prepare and effect all payments.

Revenue

(i)Collect all revenues;

(ii)Manage the revenue according to regulations and guidelines; and

(iii)Bank reconciliation.

Pension

(i)Prepare pension papers; and

(ii)Maintain pension records.

Budget

(i)Prepare budget; and

(ii)Monitor allocations and expenditure;

(iii)Prepare Final Accounts and other Financial Statements.

Pre – Audit/Examination

(i)Verify documentations to support vouchers, including authorization according to regulations;

(ii)Verify financial documents to the relevant acts, regulations, circulars etc; and

(iii)Reply all Audit queries raised during the previous financial year.

This Unit will be led by a Chief Accountant.