Policy and Planning Functions

Objective

To provide expertise and services in policy formulation, implementation, monitoring and evaluation.

Functions

(i)To coordinate preparation of ministerial policies and monitor their implementation and carry out their impact assessments;

(ii)To analyse policies from other sectors and advise accordingly;

(iii)To coordinate preparations and implementations of ministerial plans and budgets;

(iv)To carry out monitoring and evaluation of the Ministry’s plans and budgets and prepare performance reports;

(v)To carry out research, assessments and evaluation of ministerial plans and provide a basis for making informed decisions on the future direction of the Ministry;

(vi)To encourage and facilitate the provision of services by the Private Sector in the Ministry;

(vii)To coordinate preparations of Ministerial contributions to the Budget Speech and Annual Economic Report;

(viii)To institutionalise strategic planning; budget; and monitoring and evaluation skills in the Ministry; and

(ix)To ensure that ministerial plans and budgets are integrated into the government budgeting process.

This Division will be led by a Director and will comprise two Sections as follows:

(i)Policy and Planning Section;

(ii)Monitoring, Evaluation and Performance Reporting Section;

Policy and Planning Section

This Section will perform the following activities:

(i)Coordinate formulation, review, implementation and monitoring of Ministry’s policies; and ensure they are consistent with national policies, frameworks and strategies;

(ii)Review and advise on policy papers prepared by other ministries;

(iii)Carry out research and impact studies of ministerial policies and provide a basis for making informed decisions on the future direction of the Ministry; and

(iv)Compile implementation reports on Ruling Party Manifesto and Parliamentary Committee reports.

(v) Coordinate formulation and preparation of the Ministry's medium term strategic plan, annual action plans and budgets;

(vi)Compile reports on ministerial projects, programmes and Action Plans and Develop strategies for resource mobilization;

(vii)Liaise with Ministry of Finance, PO-PSM on Strategic Planning and Budgeting process;

(viii)Provide technical guidance and support for institutionalization of Strategic Planning and Budgeting process within the Ministry;

(ix)Prepare memorandum of understanding for projects and programs for international financing;

(x) Coordinate the preparation of Ministerial budget speech;

(xi)Participate in analysis of outsourcing of non-core functions (Private Sector Participation); and

(xii)Inform the PO-State House Reform Coordination Unit on developments and implementation of LSRP.

This Section will be led by an Assistant Director.

Monitoring, Evaluation and Performance Reporting Section

This Section will perform the following activities:

(i)Monitor and evaluate implementation of the Ministry's Annual Plans and Medium Term Strategic Plan;

(ii)Prepare periodic performance reports;

(iii)Collect, study and analyse statistics needed in the formulation and implementation of policies, plans and budgetary proposals;

(iv)Provide inputs in preparation of plans, programs and budgetary activities in the Ministry including establishment of performance targets and indicators;

(v) Provide technical advice including institutionalization of M&E process;

(vi)Undertake research and impact studies of plans, projects and programs undertaken by the Ministry;

(vii)Undertake service delivery surveys to collect stakeholders/clients views on services rendered and advise management accordingly;

(viii)Coordinate mid-year and annual performance reviews;

(ix)Monitor performance of Executive Agencies under the Ministry;

(x) Develop, implement risk management frameworks to align with public sector operations, structure and context;

(xi)Design, implement and enhance risk management in the Ministry

(xii)Provide guidance and advice on effective implementation of risk management.

(xiii)Provides assurance to relevant stakeholders that key risks are properly identified, assessed and mitigated.

(xiv)Prepare and compile an assessment report.

This Section will be led by an Assistant Director.